A cool presentation often comes with a boom beginning. Yet it can never be called cool given to a poor closing. Clever presenters always manage to extend the effect of their presentation far beyond the podium. Generally, they would close the presentation by leaving a copy as handout to the audience for future use. To the contrary, some speakers seldom give the listeners any copy of their presentation. They may be too careless to consider it, or simply think it a waste of effort to prepare these duplicates.
Don’t handouts of presentation make any sense? Definitely, it means much to both the presenter and the audience. As far as I know, handouts are helpful to give your audience a thorough idea of your presentation. Because you can’t count on them to remember all that you have presented. Or some audiences may be occasional absent of mind when you are speaking. Or some who are late or temporarily out may not stay as long as your entire presentation. Your considerate handouts therefore must be a helpful hand for the audience to review and reuse.
Then, how to make a handout of your presentation? There are two different mediums that are frequently used. One is traditional paper. Summarize the text part on a piece of plain paper, and print, and distribute to every attendant. Use the medium of paper handouts when you are presenting to a small group, or on a casual occasion. The other one is DVD copies. DVD handouts are the beloved of this digital world. Burn all your presentation stuff onto a DVD disc with a PowerPoint to DVD converter, take a stack of DVD copies that clone every subtlety of your PowerPoint original, and give out those copies around once your presentation is over. The DVD handouts are superior to paper ones in that the former reflect utterly faithful and safe to your source presentation, and appeal more to audience of a formal lecture or meeting by showing your respect.
While preparing a handout of your presentation, you’d better keep these tips in mind:
1. Brief paper handouts. It’s annoying for your audience to take a thick pile of papers. So try to summarize the essence of your presentation in one or two pages. Simplicity is the soul of paper handouts.
2. Create neat DVD copies. The DVD copies should be a real mirror of your marvelous presentation. Pick a reliable conversion tool like Moyea PPT to DVD Burner to take the task. Delicacy and accuracy constitute the key value of DVD handouts.
Note: When you distribute paper handouts, don’t do this at the very beginning of your presentation. Otherwise, the audience will lose interest to head on with you as they already know what are going to happen.
Whatever a paper handout or a DVD copy, it supplements your presentation greatly. With the former, you won’t miss out on any crucial point because even if you forget it on the midway, you still have it in the handout. The latter is fine for a sales presentation or business review. Close your presentation with DVD handouts, and get closer to your audience.
Showing posts with label DVD. Show all posts
Showing posts with label DVD. Show all posts
Tuesday, 24 March 2009
Friday, 6 March 2009
12 Tips for Delivering a Knockout Business Presentation
By Wendy Russell
The first step is completed. Your wonderful presentation is created and ready for prime time. Now is your chance to shine when you deliver it to an audience. Here are tips to make this presentation a successful venture.
1. Know your material:
Knowing your material thoroughly, will help you decide what information is essential to your presentation and what can be left out. It will help your presentation to flow naturally, allowing you to adjust to unexpected questions or events, and it will help you feel more comfortable when speaking in front of an audience.
2. Don’t Memorize:
This is, after all, a presentation, not a recital. Every presentation needs two major components -- life and energy. Recite from memory and your presentation will be sadly lacking both of these factors. Not only will you lose your audience, but you will be hard pressed to adapt to unexpected events that may throw you off your mental script.
3. Rehearse Your Presentation:
Rehearse your presentation out loud, accompanied by the slide show. If possible, get someone to listen while you rehearse. Have the person sit at the back of the room so you can practice speaking loudly and clearly. Ask your listener for honest feedback about your presentation skills. Make changes where necessary and run through the whole show again. Keep repeating until you feel comfortable with the process.
4. Pace Yourself:
As part of your practice, learn to pace your presentation. Generally, you should spend about one minute per slide. If there are time constraints, make sure that the presentation will finish on time. During your delivery, be ready to adjust your pace in case you need to clarify information for your audience or answer questions.
5. Know the Room:
Be familiar with the place in which you will speak. Arrive ahead of time, walk around the speaking area, and sit in the seats. Seeing the setup from your audience’s perspective will help you decide where to stand, what direction to face, and how loudly you will need to speak.
6. Know the Equipment:
If you are using a microphone, make sure it works. The same goes for the projector. If it’s your projector, carry a spare bulb. Also, check to see if the projector is bright enough to overpower the room’s lighting. If not, find out how to dim the lights.
7. Copy Your Presentation to the Computer’s Hard Drive:
Whenever possible, run your presentation from the hard disk rather than a CD. Running the show from a CD may slow your presentation.
8. Use a Remote Control:
Don’t hide at the back of the room with the projector. Get up front where your audience can see and hear you. Also, just because you have a remote, don’t wander around the room -- it will only distract your audience. Remember you are the focal point of the presentation.
9. Avoid Using a Laser Pointer:
Often the projected light dot on a laser pointer is too small to be seen effectively. If you are at all nervous, the dot may be hard to hold still in your shaking hands. Besides, a slide should hold only key phrases. You are there to fill in the details for your audience. If there is vital information in the form of a chart or graph that you feel your audience must have, put it in a handout and refer to it rather than having to point out specific details of a slide to your audience.
10. Do Not Speak to Your Slides:
Many presenters watch their presentation rather than their audience. You made the slides, so you already know what is on them. Turn to your audience and make eye contact with them. It will make it easier for them to hear what you are saying, and they will find your presentation much more interesting.
11. Learn To Navigate Your Presentation:
Audiences often ask to see the previous screen again. Practice moving forward and backward through your slides. With PowerPoint you can also move through your presentation non-sequentially. Learn how to jump ahead or back to a certain slide, without having to go through the entire presentation.
12. Have a Backup Plan:
What if your projector dies? Or the computer crashes? Or the CD drive doesn’t work? Or your CD gets stepped on? For all these problems, carry a backup of your presentation on a DVD disc or email yourself a video copy. Get your presentation converted in a second, just with Moyea PPT to DVD Burner!
The first step is completed. Your wonderful presentation is created and ready for prime time. Now is your chance to shine when you deliver it to an audience. Here are tips to make this presentation a successful venture.
1. Know your material:
Knowing your material thoroughly, will help you decide what information is essential to your presentation and what can be left out. It will help your presentation to flow naturally, allowing you to adjust to unexpected questions or events, and it will help you feel more comfortable when speaking in front of an audience.
2. Don’t Memorize:
This is, after all, a presentation, not a recital. Every presentation needs two major components -- life and energy. Recite from memory and your presentation will be sadly lacking both of these factors. Not only will you lose your audience, but you will be hard pressed to adapt to unexpected events that may throw you off your mental script.
3. Rehearse Your Presentation:
Rehearse your presentation out loud, accompanied by the slide show. If possible, get someone to listen while you rehearse. Have the person sit at the back of the room so you can practice speaking loudly and clearly. Ask your listener for honest feedback about your presentation skills. Make changes where necessary and run through the whole show again. Keep repeating until you feel comfortable with the process.
4. Pace Yourself:
As part of your practice, learn to pace your presentation. Generally, you should spend about one minute per slide. If there are time constraints, make sure that the presentation will finish on time. During your delivery, be ready to adjust your pace in case you need to clarify information for your audience or answer questions.
5. Know the Room:
Be familiar with the place in which you will speak. Arrive ahead of time, walk around the speaking area, and sit in the seats. Seeing the setup from your audience’s perspective will help you decide where to stand, what direction to face, and how loudly you will need to speak.
6. Know the Equipment:
If you are using a microphone, make sure it works. The same goes for the projector. If it’s your projector, carry a spare bulb. Also, check to see if the projector is bright enough to overpower the room’s lighting. If not, find out how to dim the lights.
7. Copy Your Presentation to the Computer’s Hard Drive:
Whenever possible, run your presentation from the hard disk rather than a CD. Running the show from a CD may slow your presentation.
8. Use a Remote Control:
Don’t hide at the back of the room with the projector. Get up front where your audience can see and hear you. Also, just because you have a remote, don’t wander around the room -- it will only distract your audience. Remember you are the focal point of the presentation.
9. Avoid Using a Laser Pointer:
Often the projected light dot on a laser pointer is too small to be seen effectively. If you are at all nervous, the dot may be hard to hold still in your shaking hands. Besides, a slide should hold only key phrases. You are there to fill in the details for your audience. If there is vital information in the form of a chart or graph that you feel your audience must have, put it in a handout and refer to it rather than having to point out specific details of a slide to your audience.
10. Do Not Speak to Your Slides:
Many presenters watch their presentation rather than their audience. You made the slides, so you already know what is on them. Turn to your audience and make eye contact with them. It will make it easier for them to hear what you are saying, and they will find your presentation much more interesting.
11. Learn To Navigate Your Presentation:
Audiences often ask to see the previous screen again. Practice moving forward and backward through your slides. With PowerPoint you can also move through your presentation non-sequentially. Learn how to jump ahead or back to a certain slide, without having to go through the entire presentation.
12. Have a Backup Plan:
What if your projector dies? Or the computer crashes? Or the CD drive doesn’t work? Or your CD gets stepped on? For all these problems, carry a backup of your presentation on a DVD disc or email yourself a video copy. Get your presentation converted in a second, just with Moyea PPT to DVD Burner!
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